3 Steps To Take When Moving Office

by Jobbatical April 06, 2018

Today’s guest post is brought to you by Katerina Ele, a freelance content writer from Toronto.

Moving office might seem simple but it involves a lot of preparation that is more effective when done sooner rather than later.

These ladies look content ’cause they’ve just followed these 3 steps to successful office moving. Bonus: a plant to brighten up their day in the new location. Photo by: VGstockstudio / Shutterstock.

Regardless of the profession, everyone will have to experience moving offices at least once in their careers. From the moment the news is received to the stress involved in packing up until the transition is complete, employers and employees are expected to work together in facilitating a smooth change so that the business can continue operating without any hiccups.

Here are 3 tips to ensure a smooth office moving process:

Secure Your Files

The first step to take when preparing to move from one location to another is to ensure all important documents are secure during the process. The best way to do this is by uploading them to a virtual data room so that they can be easily shared and stored while maintaining a higher level of security than just the drives of individual computers.

Secure your documents and files during the move. Photo by: smolaw/Shutterstock.

With this, data can be easily accessed by only those invited to the VDR and with set user permissions. The last thing you would want is to misplace any documents during the move and have them end up in unwanted hands.

Prepare Your Staff

Another critical step to take as a manager once the news of the move have been solidified is to prepare your staff for the upcoming change. It will undoubtedly be difficult, especially with regards to commuting times, but an adjustment that will inevitably improve the company going forward.

Support is the best thing a manager can give during moving the office. Photo by: Everett Collection/Shutterstock.

Providing transit compensation and leniency on start times can help in acclimating a team to the new location while still allowing them to do their jobs to the best of their abilities. Support is the best thing a manager can give, so don’t hesitate to offer it to those in need as the beginning stages of the move are taking place.

Make It Comfortable

The most effective way to accustom employees to their new work location is to make it comfortable and familiar. Opting for some plants to brighten up the space or a new coffee machine to make those Mondays a bit easier can tremendously improve their mental well-being.

New office will be welcomed better with some plants. Here’s some inspiration for how it can be done. Photo by: ariadna de raadt/Shutterstock.

Taking the time to understand the pressure that goes into a transition like this and alleviate it is what makes or breaks a successful team and their leader.

Not keen on moving office but instead yourself to a new job? Find your next career opportunity here 👇


Author’s bio

Katerina Ele is a University of Toronto graduate, currently working as a freelance content writer. She has written content for a variety of Toronto-based companies and has been published on blogs such as Elite Daily and Blank Spaces Magazine.

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