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Bringing international talent to Estonia

How Jobbatical can help you relocate your new hires

Estonia is one of the best countries of the world to build a global team in due to the ease of immigration for foreign specialists. A talent from anywhere in the world can potentially be sitting in your office within few weeks of hire. Below we give an overview of the process, but don't worry, you don't have to know it all since those are things we handle for you.

Relocating talent from EU member states

A citizen of the EU, a member state of the EEA and Swiss Confederation has a right to reside and work in Estonia without temporary residence registration up to three consecutive months. After registration, the right of temporary residence is granted for five years.

To acquire the right of temporary residence in Estonia, an EU citizen must take the following steps:

STEP 1
Submit a notice of residence (elukohateade) to the local government authority.

Processing time: Up to 10 business days

STEP 2
Within one month of residence registration, apply for an Estonian identity card (ID card), certifying the right of temporary residence in Estonia. This must be done in person at the Estonian Police and Border Guard Board (Politsei- ja Piirivalveamet).

Processing time: Up to 30 days

State fee: €25.00

Relocating talent from non-EU countries

When onboarding talent from non-EU countries, there are steps you need to take before your new hire can start working in Estonia.

Below is an overview of the immigration process before and after the person arrives in Estonia.

Jobbatical will support your immigration procedures by:

  • Advising on the types of visas and permits needed
  • Supporting you and your new hire in completing application forms
  • Gathering the documents necessary for application from you and the talent
  • Checking that additional application paperwork is compiled and submitted correctly, etc.
  • Submitting the application for an Estonian Personal Identification Number
  • Accompanying the talent on one visit to a PPA (Police and Border Guard Board) office in Estonia
  • Submitting the notice of residence
Here’s a more detailed description of the main steps Jobbatical will assist you with:

1 Registration of short-term employment

Before the non-EU talent (legally residing in Estonia on the basis of a visa or visa-free) can start working in Estonia, their short-term employment must be registered at the Police and Border Guard Board. Note that if the talent needs a visa to enter Estonia, short-term employment registration serves as proof of purpose of the trip.

Registration of short-term employment with the Estonian Police and Border Guard Board

Documents required

Time: 1-10 working days

Valid: Up to 270 days (up to 360 days*)

State fee: €48.00

To be eligible for employment registration, the employee’s monthly gross salary must meet the following criteria set in the Estonian Aliens Act:

Gross salary minimum range for experts, consultants and specialists: €1,221.00

Gross salary minimum range for top specialists: €2,442.00

The above salary criteria don’t apply to Estonian startup employees (see the requirements here ).


2 Applying for a long-stay visa (if required)

If the non-EU employee comes from a country that has not signed a visa-free agreement with Estonia, applying for a long-stay visa at an Estonian representation abroad is required.

A. No visa required

proceed to STEP 3

B. Visa required

The employee applies for a long-term visa (up to 365 days). Please note that the registration of short-term employment serves as a proof of purpose of the trip. Once the visa is granted, the employee arrives in Estonia and is allowed to start working right away.

Documents required

Time: 7-31 working days

Valid: Up to 365 days

State fee: €80.00


3 Applying for a temporary residence permit for employment

When the talent is already in Estonia and working in your team then in order for the employee to reside and work in Estonia for longer than the visa allows, they must apply for a temporary residence permit for employment with an employer registered in Estonia. Please note that the applicant is required to submit the documents in person at a foreign representation of Estonia or at the Police and Border Guard Board in Estonia.

It is important to note that in some cases the permission of the Estonian Unemployment Insurance Fund is needed to hire a foreign national.

Documents required

Time: Up to 2 months + 1 month for the ID card to be issued

Valid: Up to 2 years

State fee: €120.00 in Estonian Embassy, €96.00 in Estonia at the Police and Boarder Guard Board

Within 30 days of receiving their residence permit for employment, the employee is required to register their address in Estonia.


Additional services:

  • Additional visits to the Police and Border Guard Board
  • Help with finding accommodation
  • Checking that additional application paperwork is compiled and submitted correctly, etc.
  • Tax residency counseling

Contact us to learn more about the process and our fees!