Congratulations! These are exciting times. Your candidate has confirmed your job offer, and it’s time to relocate them to Germany. Relocation is a stressful time for both you and your new hire, but a smooth experience will make sure your hire is happy and engaged from day one.
This post will cover the step-by-step process of relocating an international hire to Germany.
Where is your candidate relocating from?
The first step of your hire’s immigration process is applying for their work permit at the German Employment Agency.
Documents needed to complete the application:
- Work contract
- Job description on company letterhead
- The candidate’s updated CV
- A copy of the candidate’s passport ID page
- A copy of the candidate’s university degree(s)
- Work permit application forms
From the moment of filing the work permit application, it will take around 10-20 working days to receive written approval from the authorities. The original approval document will be needed for the visa application (Step 2).
To apply for a visa, your new hire needs a personal appointment at the German embassy or consulate in their country of residence.
Required documents for submitting a visa application
For the personal appointment at their local German representation, three identical application sets are needed: one with the original documents and two sets with copies.
- Passport (plus 2 copies of the ID page)
- 2 visa application forms in original
- 3 current biometric passport pictures
- Proof of travel health insurance for Schengen Area valid for 90 days after arrival covering at least 30,000 EUR
- A CV in English or German without any gaps
- Work contract
- ANABIN print outs (in case of EU Blue Card Application)
- Work permit from the German Labour Authority
- A printed copy of the Embassy/Consulates Appointment Confirmation email
- Visa Fee of 75 EUR (to be paid in cash and in the local currency)
These are the most commonly requested documents. The requirements may vary regionally.
Processing time: EU Blue Card 1-3 weeks, other categories 2-6 weeks
Once your new hire has arrived in Germany, they will need to register their address within 10-14 days.
Documents required to complete the registration:
- A completed address registration form
- Declaration of the landlord (Wohnungsgeberbescheinigung)
- Registration fee (if applicable)
- Rental agreement
Once the address registration is completed, your new hire needs another appointment with local immigration authorities, this time for their residence permit. This will usually be issued in card format, but some immigration authorities still issue a sticker permit that’s pasted into the passport.
It takes around 3-6 weeks until the permit card is issued and ready for collection at the immigration authority. The sticker permit will be issued directly during the appointment.
Documents required to complete the residence permit application:
- Proof of residence
- Health insurance confirmation
- Application form
- Biometric passport picture
- Application fee
- Work contract
- Employment confirmation letter
- University degree(s)
We can help you
Jobbatical helps you relocate skilled professionals to Germany without dealing with bureaucracy. We help you understand, manage and fill out all the paperwork needed to relocate your new hires to Germany, and help them settle in so they can focus on their new job.