Locations View all
Companies View all
Job Type

Finance & HR Administration Specialist

This job opening has expired! View other jobs

Mindvalley offers visa sponsorship

Mindvalley will arrange the immigration paperwork required for the winning candidate and cover the associated costs.

MS Office
Google Suite
Google Calendar


  • Preparing new hire contracts, maintaining the employee file management system.
  • Support in the process of the visa application process for foreign new hires.
  • Prepare employment confirmation letters.
  • Assist in the onboarding process for new hires.
  • Manage the company’s internal documents and contract system.
  • Maintain relations with the relevant authorities (i.e. social security office, health insurance companies and tax authorities).
  • Assist in booking flights and accommodation for staff.
  • Manage fixed asset-related operations.
  • Process travel and expense reimbursement reports.
  • Ensure that all items are invoiced and paid on time.
  • Work together with other finance team members in Malaysia with any other relevant tasks.
  • Monitor and report on accounting discrepancies.
  • Organise office operations and procedures.
  • Manage contract and price negotiations with office vendors, service providers and office lease.


  • You have at least 1-2 years of prior experience in a similar role in a fast-paced environment.
  • You have a bachelor's degree in accounting/finance or HR.
  • You have knowledge of Estonian labour laws.
  • You have an excellent level of knowledge of English and Estonian, Russian would be a plus.
  • You have the ability to keep up in a dynamic working environment.
  • You are highly motivated and must enjoy a fast-paced environment.
  • You have strong communication and organisational skills (written and verbal), and the ability to work across functions
 and teams.
  • You are willing to rise above when under pressure.
  • You have the ability to work well independently.
  • You are enthusiastic about problem-solving.
  • You have knowledge of MS Office, Google Suite (Gmail, Google Calendar, Docs, etc.)
  • Record yourself speaking in a 3-minute video and upload it to YouTube. Tell us about your mission in life and how you grow yourself each day on the path towards it. How does Mindvalley fit into that journey?

Compensation & Benefits

  • Apply and let's talk about your salary.
  • Work in an office that was voted one of the top ten "Coolest Offices in the World" in an Inc Magazine audience poll, and a 6 time winner of the "World's Most Democratic Workplace Award."
  • Flexible working hours, which fit into your life as you want them to.
  • You'll be exposed to some of the best knowledge, people, and resources available anywhere, which you can apply to your own projects.

Job description

This position holds a crucial role in the company as it ensures the operational fluency. Your role is to manage the finance, HR and administration of the new company, establish the finance processes, implement the required tools with outside professional help, manage the setup of the new office and ensure that we create and maintain a great work environment.
The position includes HR and accounting responsibilities such as invoicing, managing tax payments and performing operational HR duties. This is a role that requires cross-team and cross-culture collaboration, as you will be closely working with the finance and HR teams located in Kuala Lumpur. To be qualified for this role, you should have a degree in accounting/HR or relevant work experience.

The company

Life at Mindvalley

At Mindvalley, we grow our employees into extraordinary individuals by exposing them to leading edge ideas in human transformation. But here, we don’t just work on ourselves - we take the whole world to new heights with us.
We often hear from people that today’s education failed them. So Mindvalley partners with legendary teachers to fill these gaps and create disruptive new ways of learning. We do this in the real world by inventing a radically new form of college called Mindvalley U., and we do this online via Mindvalley Academy and its innovative new forms of digital learning like Quests.
Ultimately, we’re more than an education company, we’re a community of 2 million people across 100+ countries dedicated to becoming the most extraordinary versions of ourselves. And we are using these new found abilities to help push humanity forward.
No matter what role you fit into, you’ll be playing a crucial part in transforming lives across the planet. Because at Mindvalley, all paths lead to one common goal: upgrading humanity to its next level. Imagine collaborating and hanging out with some of the smartest, most ingenious, passionate people in the world. Learning the freshest, most innovative ideas in the realm of education and personal growth. Being part of festivals like A-Fest happening in exotic locations worldwide, meeting and creating with legendary authors and teachers, working from an award winning designer office with colleagues from 40+ countries -- but most importantly, taking advantage of the many opportunities here to grow into the best version of yourself you can be -- in mind, body, spirit and your ability to have an impact on the world.
Ready to apply to Mindvalley? This three-step process will help you see if we're a match:
Mindvalley is a not a regular company. Rather we are a cross between a company, a community and a mission. We’re focused on ONE thing --- envisioning the future of human education and making that future a reality TODAY, so we can push the human race forward.
Because of this, we care about three things when you apply. First, which Mindvalley education mission best appeals to you, second, if you can fully and relentlessly get behind our values and finally, which team you’d like to join. At Mindvalley, we live and breathe our mission.
Step 1: Does Our Mission Excite You?
The most extraordinary people in the world today don't have a career. What they have -- is a mission. At Mindvalley, our mission is to give humanity the education system it deserves.
When you’re working at Mindvalley, you can directly touch millions of lives of with your work and give human beings one of the greatest gifts of all, the gift of wisdom and knowledge that leads to them awakening into the greatest version of themselves.
We’re working on education in a number of ways. Before applying, see if any of these four initiatives appeal to you. Can you see yourself working on one of these projects for the next 3 years?
Mission 1 - Work with Legendary Teachers to Create Best-in-Class Courses
Mission 2 - Build the World’s Best Online Learning Platform
Mission 3 - Reinvent University for the Future
Mission 4 - Shape the Teachers that will Uplift Humanity
Step 2: Do You Align with Our Values?
These three values define everything we do. Do they resonate with you?
We fiercely believe in multiculturalism, humanism and environmentalism. We as the human race are in the evolution towards a better future together. As a Mindvalley community, we will never be afraid to take a bold stand for what we believe is right.
Transforming individuals into the best versions of themselves is our goal - this holds true for our customers, partners and employees.
We are not afraid to question the status quo and will never settle in our pursuit to push boundaries and create a better future. Our default approach is innovation, even if it involves a healthy disregard for (b)rules.
Step 3: Would You Love to Be Part of One Of These Teams?
Our teams drive us towards the mission. Our work culture and employee development programs attract brilliant applicants from around the world. Make it in, and you’ll be working with some of the best minds in the business. We understand that “A” players attract “A” players. We recruit people who are not just brilliant, but people who are talented, driven, positive and live life with a purpose. Get in, and you’ll be surrounded with friends, peers and a network that will help you move your life to a whole new level. Each team seeks people of unique and different skills.

The Location

Tallinn, Estonia

Moving to Estonia

If you hold the passport of a visa-free country, you can start working in Estonia within 24 hours from accepting the job offer, if your new employer is classified as a startup.
If your new employer is not considered a startup, you can start after a maximum of 10 days from accepting the job offer.
If you hold the passport of a country that requires a visa to enter Estonia, you can move and start working within approximately 4 weeks.