How to Renew the NIE: A Guide for Employers and Employees

The NIE (Número de Identificación de Extranjero) is an essential identification number for foreign nationals in Spain. To continue working and living legally in Spain, international employees must keep their NIE updated. To guarantee compliance and avoid disruptions, both employees and employers need a clear understanding of the renewal process and requirements.

This guide covers the step-by-step process for renewing an NIE, the required documents, and how employers can support their teams during renewal.

When to Renew an NIE

The NIE renewal process should begin at least 60 days before the expiration date of the current NIE. Starting early helps avoid fines, complications, and potential legal issues. For employers, ensuring employees renew their NIE on time is an important part of maintaining compliance and avoiding disruptions.

Documents Required for NIE Renewal

To renew an NIE, employees will need the following documents:

Completed EX-15 Form: The official NIE renewal application form, available online in Spanish. It’s best to fill it out on a computer and print it.
Valid Passport: The original passport and a complete photocopy of all used pages. If the passport has expired, a copy of the renewal request must be submitted.
Current NIE Card: The existing NIE card must be presented.
Proof of Financial Means: Documents showing sufficient financial resources, such as bank statements, work contracts, or proof of income.
Valid Health Insurance: Proof of valid health insurance coverage in Spain.
Proof of Payment for Administrative Fee: Payment of the Modelo 790 Code 012 form (approximately €7.17) at an authorized bank. The stamped receipt must be retained.
Two Recent Passport Photos: Photos must meet the standard requirements for official documents.
Empadronamiento (if applicable): Proof of registration at the local town hall (padrón) if the address has changed.
Justification for Renewal: A document explaining the reasons for renewing the NIE (e.g., employment, studies, or residency). This document may need to be notarized or issued by an employer or bank manager.
Social Security Affiliation Number (if applicable): Required for individuals working in Spain.
Additional Documents for Minors or Incapacitated Individuals: Birth certificate, family book, or guardianship certificate, along with the guardian's ID.

Steps to Renew an NIE

1 Gather All Required Documents	Ensure all documents are prepared and organized before starting the renewal process.
2 Complete the EX-15 Form	Download, complete, and sign the EX-15 form. Double-check for accuracy to avoid delays.
3 Pay the Administrative Fee	Complete the Modelo 790 Code 012 form online, print it, and pay the fee at an authorized bank. Retain the stamped receipt as proof of payment.
4 Schedule an Appointment	In Spain: Book an appointment online through the official government website. Select the province and the procedure "Policía -- Certificados UE." From Abroad: Contact the nearest Spanish consulate or embassy to schedule an appointment.
5 Attend the Appointment	Bring all required documents to the appointment. Submit the application and provide any additional information requested by the officer.
6 Wait for Processing	Processing times vary: In Spain: Typically takes 1–3 months, depending on regional workloads. Through Consulates: May take longer, as applications are forwarded to Spain for approval.
7 Collect the New NIE Certificate	Once approved, collect the new NIE certificate from the Oficina de Extranjería or the consulate where the application was submitted. If fingerprints are required for a new NIE card, schedule an additional appointment.

Tips for a Successful NIE Renewal

Plan Ahead: Start the process at least 60 days before the NIE expires.
Double-Check Documents: Ensure all forms and supporting documents are accurate and complete.
Keep Copies: Retain copies of the application and all submitted documents.
Seek Professional Help: Consider working with a global mobility provider for assistance, especially if unfamiliar with Spanish bureaucracy.

How Jobbatical Can Help

The NIE renewal process can be time-consuming and complicated. Jobbatical’s immigration experts assist with:

Document preparation and submission.
Appointment scheduling.
Guaranteeing compliance with Spanish immigration regulations.

Need help renewing NIEs for your team?
Contact our local team today to simplify the renewal process and keep your employees working without interruptions.